Introducing your product

The Purchasing & Contracts Administration Division maintains an "open door" policy to all companies and citizens in the purchasing of products and services. Therefore, it is important to both you and the City that your product or service be introduced in the most efficient and effective manner possible.

At various times, the Purchasing & Contracts Administration Division may request assistance from vendors in the determination of specifications and/or in product demonstrations. It is understood that this assistance in no way commits the City to purchase the products or services from such vendor.

At all times, the Purchasing & Contracts Administration Division operates with integrity and fairness to its suppliers.

Through this policy, we hope to maintain an atmosphere in which the City, vendors and citizens can work together for the provision of the City's Goods and Services needed. The City of Fort Myers values its vendors

Important

Be sure that your proposal reaches the Purchasing & Contracts Administration Division before the time and date specified on the form. Late submittals will not be accepted. Direct all questions regarding the bid form to the Purchasing & Contracts Administration Division.

Vendor Responsibilities

• Make sure a current vendor application is on file with the Purchasing & Contracts Administration Division.
• Notify the Purchasing Division of any name, telephone or address change.
• Do not supply materials & services to the City of Fort Myers exceeding the $3,000 small transaction limit without a Purchase Order or Contract in place.
• Read all detailed specifications and solicitation documents, and comply with all instructions and required conditions. Any addition, deviation or omission may be grounds for disqualification.
• Vendors who do not fully understand a request should contact the Purchasing & Contracts Administration Division and ask for an explanation from the buyer of the item in question.

City of Fort Myers Payment Requirements:

E-mail one original invoice in (PDF format) to: apinvoices@cityftmyers.com

Or mail one original invoice and one invoice copy to:
City of Fort Myers
Attn: Accounts Payable
P.O. Drawer 2217
Fort Myers, Fl 33902-2217

Invoices must contain all important information necessary to expeditiously process payment, such as the purchase order number, department name, delivered to address.

Purchase Orders

All purchases exceeding $3,000, whether for single or multiple items, must be supported by authorized purchase orders. **Only the Purchasing Division is authorized to issue a formal purchase order.

Taxes and 1099 Reporting

The City of Fort Myers is exempt from all Federal excise and State sales taxes. An exemption certificate will be sent upon request.

W-9 It is required that all suppliers provide us with your Federal Employer ID number, or Social Security Number. This information is needed to comply with Internal Revenue services 1099 reporting rules. A W-9 is included in our Vendor Application.

LOCAL VENDOR PREFERENCE

In an effort to promote the participation of local vendors in the procurement process, the City of Fort Myers Mayor and City Council has established the following: The City of Fort Myers Code, Section 7-52 pertaining to the procurement of general goods and services provides for a preference in the amount of 5% which may be given to City of Fort Myers businesses and the amount of 3% which may be given to Lee County businesses. No business shall be qualified to receive a preference amount that exceeds five percent.

MBE ORDINANCE

The City of Fort Myers has established an MBE Ordinance for expenditures of construction, professional services, goods and other services. Minority Business Enterprise (MBE) are businesses whom constitute a present ability to perform the services and/or provide the goods required and who are certified by the State of Florida Office of Supplier Diversity and whose principle place of business is located within the boundaries of Lee County.